Corporate Governance |
Annexure 'A' to the Directors Report Corporate Governance Report
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| 5.1 |
Postal Ballot System |
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The
Central Government has notified the Companies
(Passing of Resolution by Postal Ballot) Rules,2001,
which lays down the business required to be
passed by Postal Ballot.
Pursuant to Section 192A of the Companies Act,1956
read with the Companies (Passing of Resolution
through Postal Ballot) Rules,2001, consent of
the members was obtained by means of voting
by Postal Ballot in respect of the Resolution
to authorize the Board of Directors to make
Loans/Investments and to give guarantees under
Section 372A of the Companies Act.1956.
The Compay had appointed Sh. Dinesh Agnani,
Advocate, Agnani & Associates, Advocates,
C-8, Jangpura Extension, New Delhi as Scrutinizer
for conducting the Postal Ballot process.
Accordingly, the Chairman & Managing Director
received the scrutinizer report and declared
the result as follows:
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| Particulars |
Resolutions |
| Total Postal Ballots Received |
131 |
| Less: Invalid Postal Ballots |
6 |
| Valid Postal Ballots |
125 |
| Total Valid Votes Polled |
9489421 |
| Votes in favour of the Resolution |
9472267 |
| Votes against the Resolution |
17154 |
| Percentage of Votes in favour
to total valid Votes Polled |
99.79% |
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In
view of the above result, the Special Resolution
under Section,192A of the Companies Act,1956
be considered as passed with requisite majority. |
| 6. |
Shareholder Information |
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6.1
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| Annual General
Meeting : |
78th
Annual General Meeting |
| Day &
Date: |
Friday,
the 29th August,2008 |
| Time : |
12.15
P.M. |
| Venue : |
The
Executive Club,
439, Village: Shahoorpur,
P.O.Fatehpur Beri,
New Delhi - 110 030 |
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6.2 |
Financial
Calendar :
(Tentative schedule) |
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Financial
reporting for the quarter ended 30th
June,2008
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By
the end of July 31, 2008
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Financial
reporting for the half year ended 30th
September, 2008
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By
the end of October 31, 2008
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Financial
reporting for the nine months ended
31st December, 2008
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By
the end of January 31, 2009
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Financial
reporting for the year ended 31st March,2009
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By
the end of April 30, 2009
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6.3 |
Means
of Communication: |
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*Quarterly/Half
Yearly Financial Results of the Company
are forwarded to Mumbai and National Stock
Exchanges and published in Money Makers,
Financial Express and Mahalaxmi newspapers.
Half-yearly report is not sent to each
household of shareholders as the results
of the Company is published in the Newspapers.
In addition to the above, the results
are also available on the Company's website
:- www.mgfltd.com for the information
of all the shareholders.
*
Company has not made any presentations
to any institutional Investors / Analyst
during the year.
*
Company has its own website and all the
vital information relating to the Company
is displayed on the web site. Address
of the website is www.mgfltd.com
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6.4 |
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Date of Book Closure : |
Monday, the 25th August,
2008 to |
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Friday, the 29th August, 2008 |
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(both days inclusive) |
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6.5 |
Registrar and Share Transfer
Agents :
In compliance with SEBI directive
M/s Alankit Assignments Ltd., 2 E/21, Alankit
House, Jhandewalan Extension, New Delhi -
110055, Tel Nos. 011-42541953-63 are carrying
on assignment of both physical and demate
mode.
However, keeping in view
the convenience of shareholders, documents
relating to the shares are continued to be
received by the Company at its Registered
Ofiice, at 4/17-B, Asaf Ali Road, New Delhi-110002,
Telephone Nos. 23272216-18, 23278001-02
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6.5(i) |
Nomination Facility:
Shareholders are eligible
to file their nominations against shareholdings.
Nomination Forms are available at the Registered
Office i.e. 4/17-B, Asaf Ali Road, New Delhi-110002.
Those interested in getting the facility of
nominations may write to the Company Secretary
for a copy of the prescribed Nomination Form.
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(a) |
Share Transfer System:
If the documents are clear in all respects,
completion of share transfers in physical
mode generally takes less than 15 days. The
Share Transfer Committee has delegated the
responsibility of share transfers to an officer
of the company to expedite share transfers.
Shares under demat and physical mode are transferred
by the Registrar and Share Transfer Agent
normally within 15 days.
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(b) |
Under Demat and Physical Mode:
Alankit
Assignments Limited,
2E/21, Alankit House,
Jhandewalan Extension,
New Delhi - 110 055.
Ph.: 011-42541953-63 |
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6.6
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The
undernoted officials of the company have been
designated for speedy redressal of shareholder's/
investor's requests/queries. |
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(a)
Compliance Officer:
Shri M. K. Madan
Vice President & Company Secretary
& Chief Financial Officer. |
(b)
Company Secretary:
Shri M.K.Madan
Vice President & Company Secretary
& Chief Financial Officer. |
| (c)
Address for Correspondence: |
Registered
Office:
The Motor & General Finace Limited
MGF House,4/17B,Asaf Ali Road,
New Delhi - 110 002.
Ph: 23272216-18, 23278001-02 Fax: 23274606
E-mail : mgfltd@hotmail.com
Website : www.mgfltd.com |
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